For Faculty and Staff

Hosting Exchange Visitors

The Office of International Services (OIS) invites you to join us in our commitment to NC State University’s global mission and vision to help prepare world citizens and develop global leaders here in North Carolina. We strive to be the number one resource for our international community and a catalyst for North Carolina residents to expand their global horizons.

The majority of the international scholars that visit NC State do so under the sponsorship of our  J-1 Exchange Visitor Program. While other visa options may be available, they are less common. 

NC State hosts three categories of non-student visitors under our J-1 Exchange Visitor Program: short-term scholars, research scholars and student interns. 

Providing clear explanations of the rights, responsibilities, requirements, and available options to our international scholars  requires a strong partnership between OIS advisors and the academic advisors (DGPs, Graduate Secretaries, Committee Chairs, Coordinators of Advising, and others) in the departments. Therefore, it is critical that hosting departments familiarize themselves with the departmental responsibilities for hosting an exchange visitor before initiating the process of requesting a DS-2019 for an exchange visitor and ensure that the following eligibility requirements for the prospective exchange visitor are met:

Purpose of the Visit

The primary purpose of J-1 exchange visits in the short-term scholar and research scholar categories is to conduct research, observe, or consult in connection with a research project on NC State’s campus. Teaching or lecturing are also appropriate activities when reported to OIS.  

Check-In

Departments are responsible for scheduling their exchange visitors for a mandatory OIS check-in session.  Exchange visitors will need to attend OIS check-in and submit the required documents within 30 days of the listed J-1 program start. Both steps must occur after arriving in the U.S. Coordinating these actions requires departments to communicate closely with their exchange visitors to confirm their travel plans.  Check-in sessions continue to be held virtually on Zoom. The visitor will need to submit the following via GlobalHome prior to their scheduled check-in session:

  • Passport with J-1 visa stamp
  • DS-2019
  • Print out of I-94 card (can be retrieved here)
  • Proof of health insurance for principal and dependents for the duration of the DS-2019. See requirements for health insurance here.

Please use this link to review forthcoming check-in session dates and times and to register your exchange visitors accordingly.