The steps for the NC State Hosting Department and Student Intern applicant are below.
STEP 1. Eligibility Confirmation.
The prospective student intern and the NC State University Host Department will jointly determine whether the student intern and proposed internship is eligible according to criteria and requirements as set forth on the Student Intern Overview page. In addition, the prospective Student Intern must read the pre-arrival guide to gather important information about the Student Intern category of the J-1 Exchange Visitor program. The guide presents essential information about the Student Intern’s rights and responsibilities and offers critical resources for his/her adaptation in the U.S.
STEP 2. Submission of Internship Information to OIS.
Once eligibility is confirmed and the terms of the internship have been arranged, the Prospective Student Intern and NC State University Host Department should submit basic information about the student, department, and internship to OIS via the google forms linked below. OIS will use this information to create the official DS-7002 which is one of the immigration documents for the J-1 Student Intern category.
- Student Intern DS-7002 info google form. Required information includes:
- Prospective student intern’s name and email;
- Department contact information;
- Current degree, field of study, and expected graduation.
- Department DS-7002 info google form. Required information includes:
- Internship dates, location, and academic discipline;
- Department contact information;
- Main and immediate supervisor information;
- Role of student intern during the Internship;
- Specific goals and objectives of the internship at NC State;
- List of supervisors for the internship including their qualifications;
- Cultural activity plans in place for the intern;
- Knowledge, skills, or techniques to be imparted to the student intern;
- Teaching methods used to impart knowledge, skills, and techniques;
- Methods of performance evaluation and the frequency of supervision.
STEP 3. OIS issues official DS-7002.
OIS will issue the DS-7002 to the NC State University Host Department. The NC State University Host Department should sign the DS-7002 and forward it to the student intern for signature. OIS will provide the link to the online application center along with the DS-7002 where the student can go to formally apply.
STEP 4. Prospective Student Intern Applies Online.
IMPORTANT: The application must be submitted at least 60 days before the expected start date for the internship. In the online application, the prospective student intern will provide biographical and academic information and upload the required support documents in .PDF format.
Click to See Required Support Documents
APPLICANT PASSPORT: Only the biographic information page of the passport is required.
FORM DS-7002: The DS-7002 is issued by OIS after the student and NC State Department complete the DS-7002 google forms. Student should submit the fully signed copy with signatures from OIS, the NC State University faculty supervisor, and the Student Intern.
INTERNSHIP OFFER/INVITATION LETTER: The official internship offer/invitation letter from the NC State University Host department. For department’s reference, here is a sample to how this letter should look.
HOME FACULTY RECOMMENDATION LETTER: A recommendation letter from the student intern’s home faculty member or advisor. This letter must be in English and signed. Use this sample as a reference to how this letter should look like.
SCHOOL TRANSCRIPTS: Must be for the degree for which the student is pursing the internship. Official transcripts must be in English or translated into English.
ENGLISH PROFICIENCY CERTIFICATION: Proof of English proficiency can be in the form of a certification from the NC State University Faculty Supervisor or proof of sufficient scores on a recognized English proficiency test.
- If the interview option is selected, the applicant must obtain the signed English certification form from the NC State faculty supervisor. It is up to the applicant and the NC State University faculty supervisor to arrange the date, time and technological resources to conduct the video conference.
- If the English proficiency test is selected, the applicant must upload a .pdf file with the test scores. NC State University accepts the following tests and scores:
- TOEFL iBT: 75 total points
- TOEFL Previous Computer Version (CBT): 200
- TOEFL Previous Paper Version (PBT): 525
- CET 6: 480
- TSE: 50
- TOEIC: 680
- IELTS: 6
- Michigan/MELAB: 70
- EIKEN: 1
As a reminder, in order to participate in a classroom course, the student intern must in addition demonstrate English proficiency according to Undergraduate International Admission requirements which may have more limited test options and/or require scores higher than those indicated above.
FUNDING DOCUMENTS: Minimum funding requirement for student interns is $1500 per month. Funding documents must be in US$, in English (if not in English, include English translation performed by someone other than the applicant), on institutional letterhead, dated within the last 6 months, and indicate a specific amount of funding. For funding documents in which a range of funding is given (such as $1400 – $1800), OIS will use the lower amount of the range when calculating the funding. If the internship is paid by NC State University, the NC State University offer/invitation letter can be uploaded as the funding document. If the amount paid by NC State University is not enough to cover the minimum required, the applicant must demonstrate proof of additional funding to make up the difference. Thus, the combined total of all funding sources must meet the minimum requirement for the student intern for the requested length of the DS-2019.
DEPENDENT DOCUMENTS: If the applicant is bringing dependents to the U.S. during the internship, the applicant must provide a copy of each dependent’s passport bio page and proof of additional funding to support any accompanying dependents ($800/month for a spouse and $500/month per child).
AGRICULTURAL CERTIFICATION: For applicants conducting an internship in agricultural fields only: A special certification statement must also be signed if a student is conducting an internship in agricultural fields so that NC State can certify that (pursuant to CFR 22.62.423) any student internship program in the field of agriculture meets all the requirements of the Fair Labor Standards Act and the Migrant and Seasonal Agricultural Worker Protection Act. The signed certification statement should be included as a support document when the student intern submits the application. Click here to download the certification statement.
STEP 5. Student Intern pays internship fee.
There is a $400 service fee required for student interns. After submitting the online application, the prospective Student Intern will receive a 9-digit application number. This number and the student’s surname/family name will be used for the service fee payment site. The applicant (or parent or faculty supervisor or other guarantor) can pay the service fee online by using a major credit card. Be sure the credit card can be used in the United States and that the information is entered accurately. No personal credit card information is seen or stored by the University. This fee is not refundable or transferable. The application will not be processed until the fee has been paid.
STEP 6. OIS issues DS-2019.
Once OIS has received the supporting documents and processed the online application, OIS will admit the student to the internship program and issue a Form DS-2019. OIS will inform the NC State University Host Department that the DS-2019 has been issued and the NC State University Host Department will mail it to the Student Intern.
STEP 6. Student Intern applies for J-1 visa.
Once the Student Intern receives the DS-2019, he/she should apply for the J-1 Exchange Visitor visa and bring the official acceptance letter, the signed DS-7002, and the DS-2019 to the visa interview.