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J-1 Student Intern Application

The steps for the NC State Hosting Department and Student Intern applicant are below.

Step One: Eligibility Confirmation

The prospective student intern and the NC State University Host Department will jointly determine whether the student intern and proposed internship is eligible according to criteria and requirements as set forth on the Student Intern Overview page. In addition, the prospective Student Intern must read the pre-arrival guide to gather important information about the Student Intern category of the J-1 Exchange Visitor program. The guide presents essential information about the Student Intern’s rights and responsibilities and offers critical resources for his/her adaptation in the U.S.

Step Two: Submission of Internship Information to OIS

Once eligibility is confirmed and the terms of the internship have been arranged, the Prospective Student Intern and NC State University Host Department should submit information about the student, department, and internship to OIS and NC State. This will be done by submitting an application in our online system, GlobalHome. The request process is outlined below:

  • Department HR or Personnel Representative will “add” the J-1 student intern to GlobalHome using the “Add a New Person” function.
  • Once the student is added into the GlobalHome system the department can begin the “J-1 Student Intern Application” request. Please see an outline of the online form process below:
    • Submitted by Department:
      • Student Intern Eligibility Reminders
      • DS-7002 Request for Student Intern: Host Department Information
      • DS-7002 Request for Student Intern: Phase Information
      • Email from Export Control confirming Restricted Party Screening results for the J-1 (you will receive this email after completing Export Control’s Visiting Scholar Questionnaire)
    • NOTE: the department will need the following information to complete the DS-7002 Request:
      • Prospective student intern’s name and email;
      • Department contact information;
      • Current degree, field of study, and expected graduation.
      • Internship dates, location, and academic discipline;
      • Department contact information;
      • Main and immediate supervisor information;
      • Role of student intern during the Internship;
      • Specific goals and objectives of the internship at NC State;
      • List of supervisors for the internship including their qualifications;
      • Cultural activity plans in place for the intern;
      • Knowledge, skills, or techniques to be imparted to the student intern;
      • Teaching methods used to impart knowledge, skills, and techniques;
      • Methods of performance evaluation and the frequency of supervision.
  • Student intern is notified via automatic email that they need to complete their portion of the request process (including an online application in Slate)
  • Student intern submits Student Intern Personal Information, Student Intern Dependent Information, J-1 Transfer In Request, Student Intern Funding, and the Student Intern Required Document Upload forms
    • The prospective student intern will need the following information ready for submission as part of the online application:
      • APPLICANT PASSPORT: Only the biographic information page of the passport is required.
      • SIGNED DS-7002 FORM: The DS-7002 is issued by OIS after the student completes the Student Intern Personal Information form.
      • INTERNSHIP OFFER/INVITATION LETTER:  The official internship offer/invitation letter from the NC State University Host department. 
      • HOME FACULTY RECOMMENDATION LETTER: A recommendation letter from the student intern’s home faculty member or advisor. This letter must be in English and signed. Use this sample as a reference to how this letter should look like.
      • SCHOOL TRANSCRIPTS: Must be for the degree for which the student is pursing the internship.  Official transcripts must be in English or translated into English.
      • ENGLISH PROFICIENCY CERTIFICATION: Proof of English proficiency can be in the form of a certification from the NC State University Faculty Supervisor or proof of sufficient scores on a recognized English proficiency test. As a reminder, in order to participate in a classroom course, the student intern must in addition demonstrate English proficiency according to Undergraduate International Admission requirements which may have more limited test options and/or require scores higher than those indicated below.
        • If the interview option is selected, the applicant must obtain the signed English certification form from the NC State faculty supervisor.  It is up to the applicant and the NC State University faculty supervisor to arrange the date, time and technological resources to conduct the video conference.
        • If the English proficiency test is selected, the applicant must upload a .pdf file with the test scores. NC State University accepts the following tests and scores:
          • TOEFL iBT: 80
          • TOEFL iBT Special Home Edition: 80
          • TOEFL Essentials: 9
          • Duolingo: 110
          • IELTS: 6.5
      • FUNDING DOCUMENTS: Minimum funding requirement for student interns is $2000 per month.  Funding documents must be in US$, in English (if not in English, include English translation performed by someone other than the applicant), on institutional letterhead, dated within the last 6 months, and indicate a specific amount of funding. For funding documents in which a range of funding is given (such as $1400 – $1800), OIS will use the lower amount of the range when calculating the funding. If the internship is paid by NC State University, the NC State University offer/invitation letter can be uploaded as the funding document. If the amount paid by NC State University is not enough to cover the minimum required, the applicant must demonstrate proof of additional funding to make up the difference. Thus, the combined total of all funding sources must meet the minimum requirement for the student intern for the requested length of the DS-2019.
      • DEPENDENT DOCUMENTS: If the applicant is bringing dependents to the U.S. during the internship, the applicant must provide a copy of each dependent’s passport bio page and proof of additional funding to support any accompanying dependents ($900/month for the first dependent and $500/month for each additional dependent).
      • AGRICULTURAL CERTIFICATION: For applicants conducting an internship in agricultural fields only: A special certification statement must also be signed if a student is conducting an internship in agricultural fields so that NC State can certify that (pursuant to CFR 22.62.423) any student internship program in the field of agriculture meets all the requirements of the Fair Labor Standards Act and the Migrant and Seasonal Agricultural Worker Protection Act.  The signed certification statement should be included as a support document when the student intern submits the application.  Click here to download the certification statement.
      • PROOF OF PAYMENT OF STUDENT INTERN FEE: There is a $400 service fee required for student interns.  After submitting the online application in Slate, the prospective Student Intern will be prompted to pay this fee. They will receive a 9-digit application number. This number and the student’s surname/family name will be used for the service fee payment site.
  • Both the department and student intern will receive an email when the request/application process is completed in GlobalHome.

Step Three: OIS Issues DS-2019

Once OIS has received the supporting documents and processed the online application,  OIS will admit the student to the internship program and issue a Form DS-2019. OIS will inform the NC State University Host Department that the DS-2019 has been issued and the NC State University Host Department will mail it to the Student Intern.

Step Four: Student Intern Applies for J-1 Visa

Once the Student Intern receives the DS-2019, they should apply for the J-1 Exchange Visitor visa and bring the official acceptance letter, the signed DS-7002, and the DS-2019 to the visa interview.